landscape photo of Parliament building

FALL MOVE-OUT

FALL Move-out and Winter break

Move-out for Fall 2024 is December 12th at noon. Move-out only applies to Fall residents who are not returning for the Spring semester.

Residence Halls and Apartments will not close for the Winter Break. Residents who have a Spring Housing contract may come and go during the Winter Break as they please.  

 



Moving out and not returning to campus for the Spring semester:

Residents who will not be returning to on-campus Housing for the Spring semester must be completely moved out by 12:00 p.m. on December 12th. Residents must complete moving out by this time to avoid an improper checkout fee of $150 and lock changing fees. 

Below is the move-out process: 

  • Remove all items and clean your room.
  • Full Service Move-Out is available from December 6th until December 11th from 10:00 a.m. to 8:00 p.m each day. Visit the front desk within that time frame and a staff member will inspect your space with you. Please note that you must be fully moved out and ready to turn your keys in at this time.
  • You may also opt to complete an Express Move-Out. By doing this you waive the right to appeal any housing damage and lock change fees. To complete an Express Move-Out please visit the front desk at any time. Please note that you must be fully moved out and ready to turn your keys in at this time. 
  • On December 12th only the Express Move-Out option will be available. 
  • Forward your mail: see mailroom for more info.
  • Carts and bins are limited, plan accordingly.


Leaving campus for Winter Break and returning for the Spring semester:

Residents who will be returning for the Spring semester but will not be staying on-campus during the Winter Break may leave campus at any time and can return at any time. Residents will not lose access to their building during Winter Break. While on Winter Break, please remember to use the address you are currently staying at for packages and food deliveries as your residence hall address might be set as your default. 

We do ask residents to complete the following tasks before they depart: 

  • Clean and defrost your personal refrigerators (does not apply to suites that come with refrigerators). 
  • Remove all excess food and trash from the living space.
  • Make sure your room and/or suite is clean.
  • Set thermostat to 78 degrees or mid-setting (72 for UVA). Make sure it is set to auto fan speed. 
  • Make sure all lights are turned off.
  • Unplug anything that is used by an outlet: microwaves, blow dryers, personal refrigerators, hair appliances, TVs, gaming systems, computers, etc. 
  • Make sure all water faucets are off.
  • Do not leave laundry in the washers or dryers.
  • Lower blinds down in the common areas and bedrooms. 
  • All students should remove all personal items from the bathroom. Any items not removed will be bagged by Housing staff to clean should a room vacancy occur. Housing Facilities and Housekeeping staff will be entering suites over Winter Break to prepare vacant spaces for new Spring residents.

 

Returning residents have to check-in at the front desk of their building when they return from Winter Break. You can start checking in on January 2nd at noon.



Staying on campus during the Winter Break:

Access for all residents will remain on throughout Winter Break. Residents staying on-campus for the break are encouraged to fill out the Winter Break form (found in the Housing Portal). Front desk operations will be consolidated to IRT and IVAS starting December 14th at 4:00 p.m.* but buildings will not fully close operations. All front desks will open back up on January 2nd at noon.

If you need assistance during this time please visit your front desk and there will be a flyer with the phone number to contact.

*APT and PAR front desks will close on December 18th at 4:00 p.m.

 

Mail

BOCA CAMPUS: Starting on December 20th, Innovation Village Apartments South (IVAS) will be the only open mailroom on the Boca Campus. IVAS mailroom will be closed on the 24th and 25th and will open back up on the 26th. All mailrooms will open back up on January 2nd. 

JUPITER CAMPUS: Residence Hall 3 (RH3) mailroom closes on December 20th. It will open back up on January 6th.

 

Residents have to check-in at the front desk of their building at the end of Winter Break. You can start checking in on January 2nd at noon.


Important dates for Winter Break:

November 19 RA’s will host Knock and Talks with Winter Break information.
December 2  24-hour Quiet Hours begin at 10:00 p.m.
December 2 - 4  University reading days.
December 6 - 12  Move-out appointments are available for resident who are not returning for the Spring semester. Schedule a move-out appointment with your RA.
December 5 - 11

Finals take place. 
December 12

Last day for residents to move-out for those not returning for the Spring semester. 
January 2

Returning residents have to check-in at the front desk of their building when they return from Winter Break. You can start checking in on January 2nd at noon.
January 3 - 4

New residents can move-in for the Spring semester during the below dates and times. 

- January 3rd: 4 p.m. - 6:00 p.m.

- January 4th: 10:00 a.m. - 4:00 p.m.

Returning residents may return their rooms for the Spring semester at any time. 

January 4

Spring semester classes begin.

 


FAQ'S ABOUT WINTER BREAK

 

When do the Residence Halls and Apartments Close?
  • Residence Halls and Apartments will not close for the Winter Break. Residents will not lose building access throughout the break. Residents who have a Spring Housing contract may come and go during the Winter Break as they please.  

What are 24 hour Quiet Hours and when do they start?

  • 24 hour quiet hours are observed in the residence halls during reading days and final exam periods.
  • START: December 2nd at 10:00 p.m.
  • END: December 13th at 12:00 p.m.
I'm staying in this exact same room in the spring. Am I allowed to leave my stuff in here?
  • Yes. Students who are returning to the same room for the spring semester may leave their items in their rooms.
  • Please remove all of your personal items from restrooms so we may prepare these areas for any new spring residents moving in to the suite.
If I'm leaving for Winter Break, what do I need to do before I leave?

Prior to leaving for break you are responsible for reviewing the items on the Residence Hall Winter Break checklist posted on Residence Hall bulletin boards. This will also be shared by your Resident Assistant. Some of the important items to note include:

  • Clean & Defrost your refrigerator if you live in an apartment, discard your food in the refrigerator when you leave for break or move-out if you are not returning.
  • Remove all food and trash from the living space.
  • Clean your restroom.
  • Set thermostat to 78 degrees or mid-setting.
  • Make sure all lights are turned off.
  • Make sure all water faucets are off.
  • Do not forget laundry in the washer or dryers.
  • Clear your mailbox. If you are not returning for the spring, complete a forwarding mail form at the mail center.
  • Schedule a move-out appointment with your RA ONLY if you are moving out and not returning for the Spring semester. 

If I am not returning for the Spring semester, what happens if I do not move out of the building by December 12?

Students who are not returning for the Spring semester must be completely moved out by December 12 at 12:00 p.m. If you are not moved-out, with your keys returned and move-out form completed by your assigned move-out time you will be charged $150 improper check-out fee and your items in your room will be discarded. The fee will be added to your student account. Make sure you check your student account and pay any improper check out fees, damage fees, and lock changes due to lost keys.

What should I do to prepare for move out?

If you are not returning for the Spring semester:

  • Remove all items from your room space and shared community areas. 
  • Schedule your Fall move-out appointment with your RA by December 11.
  • If you opt to complete an Express check out form instead of having your room checked, you waive the right to appeal any housing damage and lock change fees.
  • If you complete an Express check out form place your room and mailbox key in the Express check out envelope to avoid being charged for a lock change. 
What do I do to avoid getting charged for cleaning?

Work with your roommates/suitemates to fill out a Roommate/Suitemate Agreement, these are available in the Housing portal. Please read the Agreement carefully, as ALL those living in the room must agree and sign the form. Also, we encourage students to leave their spaces cleaner than they found them.